PromoCapture encourages permission-based marketing. Some corporate affiliates notify consumers that by participating in activities, they may be granting permission to be solicited via email and direct mail. At the web sites of both PromoCapture and our corporate affiliates, you may have the opportunity to request additional information, communicate with other sponsors, opt-in to further permission-based marketing lists, or link to the sites of other advertisers. Each corporate affiliate or advertiser may have a separate Privacy Policy. Please carefully review the Privacy Policies of other participating firms, to ensure that you are fully aware of how they might handle your information.


We collect information, including personal information, in several ways:

Information you provide us directly – You may provide us with information when you fill out forms, send or receive emails, send or receive texts or other electronic messages, report problems on our website, enter promotions, sign up to join marketing lists, or otherwise provide information to us. This information may include your:

  • name
  • postal address
  • email address
  • phone number
  • date of birth
  • other information required to complete registration (e.g., travel, activity requests, preferences, special requests, etc.)
  • answers to survey questions

You may also provide information and content (User Contributions) to be published, displayed or posted on social networks. We cannot prevent others from using User Contributions in a manner that may violate this privacy policy, the law, or your personal privacy and safety. If you provide User Contributions, you do so at your own risk.

Information that we collect automatically – We may collect information automatically through the use of automatic data collection technologies including cookies, web beacons and other technologies.

Cookies are small files typically placed on the hard drive of your computer. These cookies collect data while you are accessing hosted web pages. Examples of collected data are: how and when pages are visited, by how many people, other sites visitors click through to, and what their personal preferences are.

Web beacons are small electronic files that may be contained in our Website pages and emails.

The information that we collect automatically may include:

  • your browser type and operating system
  • your geographic location
  • internet domain through which you access the Internet (e.g., if you use a commercial Internet service provider)
  • your Internet Protocol (IP) address
  • your device information, including the type of device, its operating system, device settings, unique device identifiers, and crash data
  • information about your Website viewing practices (e.g., web pages you view, links you click, date and time you access our Website, sites you visited before and after visiting our Website)
  • information about your email practices (e.g., whether email was opened and/or forwarded, offers or links from us that you connect to via email)
  • information about your text messaging practices (e.g., whether texts were received, or links from us that you connect to via text message)

We may combine the information that we collect automatically with information that we collect from other sources or that you provide to us.


PromoCapture uses information that we collect about you or that you provide to us, including any personal information:

  • To provide you with information, products or services that you request from us.
  • To provide you with with customized services.
  • To present our websites, products and services to you and continuously improve upon them.
  • To notify you about changes to our website, products or services (including new offerings) and promotions or events.
  • To maintain the integrity of our websites, products and services.
  • Analyze and learn about how our websites, products and services are accessed and used.
  • To provide our corporate affiliates with the information that you provide to us including personal information.
  • Enforce our legal terms and policies.
  • Protect our and others' interests, rights, and property.

PromoCapture processes your personal data pursuant to the following legal bases:

  • You have consented to the use of your personal data. Once you consent, you may change your mind at any time.
  • To provide you with the services and products you request, or to respond to your inquiries.
  • To provide you with certain tailored communications to enhance your experience with our corporate affiliates.


Your photo or video may be shared with the corporate affiliate who hired PromoCapture to provide services. In exchange for receiving a free photo or video, you grant both PromoCapture and our corporate affiliate the right to use your image and likeness for marketing and promotional purposes, unless you specifically request in writing that we not use your photo or video in this manner by following the instructions below in the section of this Privacy Policy titled "REQUESTING REMOVAL OF YOUR PERSONAL INFORMATION & CONTENT"


Protecting the personal information of participants is important to us. We may disclose or transfer personal information that we collect or you provide as described in this Privacy and Security Statement:


To agents, contractors, service providers and other third parties we use to support our business or collaborate with and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes of providing services for or with us.

  • To a buyer or other successor in the event of a merger, acquisition, divestiture, restructuring, reorganization, dissolution or other sale or transfer of some or all of PromoCapture's assets, in which personal information held by PromoCapture about our websites' users is among the assets transferred.
  • To enforce or apply our Terms & Conditions and other agreements that govern the sale or use of our products and services.
  • To protect the rights, property or safety of PromoCapture, our employees, our users or others.

Except as set forth in this statement, we will not share your personal information with third parties without your consent.


You may request removal of your personal information and personal content such as photos, video or event registration information at any time from our web services by simply emailing us at If available, please include the URL where you viewed your photo or video or the event for which you registered.


PromoCapture does not condone or knowingly allow the capture or forwarding of obscene, vulgar, pornographic, or offensive photos or videos. In some cases, our photos or videos are captured in a completely automated or semi-automated fashion. Photo or video content may or may not be reviewed by our staff as it passes through our system. Thus, while PromoCapture will remove any known offensive material, we make no warranty, express or implied, regarding the content of captured photos or videos or their appropriateness or inappropriateness for any particular purpose. By using our services, you relieve PromoCapture and any of its clients, corporate affiliates or other affiliates of any liability or harm that may be caused by the posting of any and all photos or videos posted on the PromoCapture website or any corporate affiliate's web site.


PromoCapture may take photos and videos of participants of any age, but, in compliance with existing and proposed laws, we do not desire to collect any personally identifiable information from children under thirteen years of age. If you are under thirteen, please do not provide any information of any sort. If PromoCapture discovers that a child under the age of thirteen has provided any personally identifiable data, it will delete all information collected on that child. If you are aware of any information provided by a child under the age of thirteen, please follow the instructions in the section of this Privacy Policy titled "REQUESTING REMOVAL OF YOUR PERSONAL INFORMATION & CONTENT" to contact us.


PromoCapture may set and access PromoCapture "cookies" on your computer. These cookies collect data while you are accessing hosted web pages. Examples of collected data are: how and when pages are visited, by how many people, other sites visitors click through to, and what their personal preferences are. Our Marketing Partners that display ads on our site may also use cookies. Corporate affiliates' and advertisers' use of their cookies is subject to their own privacy policies.


If at any time after providing PromoCapture with personally identifiable information, you desire to stop receiving information from us, you can simply reply to any message from PromoCapture with a request to have your personal information deleted from our records. Upon receiving your request, we will remove all of your personal information from our records and stop providing information and updates.


We take security very seriously and therefore take precautions to protect your information. When you submit sensitive information via our websites and applications, your information is protected both online and offline. Wherever we collect sensitive information, that information is encrypted and transmitted to us in a secure way. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job or customers who have hired us to collect information are granted access to personally identifiable data. The computers/servers in which we store personally identifiable information are kept in secure environments.

Although we take reasonable security measures to protect information, we cannot guarantee the security of information that is transmitted to our personnel, websites or applications. The transmission of information via the internet is never 100% secure and we cannot ensure or warrant the security of any information that is transmitted to us or to our digital products. We are not responsible for the circumvention of any privacy settings or security measures contained on our websites or applications.


California Civil Code section 1798.83 allows participants who are California residents to ask us for an overview describing which categories of personal information we share with corporate affiliates or third parties for their direct marketing purposes. These overviews will identify the categories of information shared and will include a list of the corporate affiliates or third parties with which it was shared, along with their names and addresses. If you are a California resident and would like a copy of this overview, please submit a written request to the email or postal address listed below.


PromoCapture operates within the United States and outside the United States. In the course of our operations, we may collect, process and store personal information within the United States or in nations other than the nation where you live. By using PromoCapture websites and applications or participating in our services, you acknowledge that:

  • Data protection and other laws of other countries than which you reside, such as the United States, may offer less comprehensive protection than the laws of your country
  • Your use constitutes your consent to your personal information being collected, processed and transferred as set forth in this Policy and under the laws of the United States
  • You will consent to the jurisdiction of, and agree that Jefferson County, Kentucky, USA, is the proper location for adjudication of any legal action or proceeding.

Individuals who reside in the European Union may have additional rights, including:

  • The right to access and receive a copy of your personal data. This may include the right to obtain a confirmation as to whether your personal data is being processed by PromoCapture, a copy of the data, if requested, and additional information about the processing of your data.
  • You also have the right to request that corrections to your personal data be made by PromoCapture for any information you believe to be inaccurate or incomplete.
  • If you have provided PromoCapture or its corporate affiliates with personal data in electronic form, and have consented the use of your personal data to PromoCapture or its corporate affiliates, you may ask that your personal data be directly transferred to another entity or organization for purposes of processing, and/or be deleted from PromoCapture's platform as requested.


PromoCapture's websites are operated and services are performed within the United States. If you are located outside of the United States, please be aware that any information you provide to PromoCapture or its corporate affiliates will be transferred to the United States. Additionally, PromoCapture or its corporate affiliates may transfer your personal information to partners in other countries. By using PromoCapture's websites and applications, participating in any of PromoCapture's services or providing PromoCapture or its corporate affiliates with your information, you consent to such transfers.


In connection with the processing of your personal data, you may also request that we change how we use the personal data you have provided. This includes the right to withdraw consent or permission for us to keep your personal data as well as the right to change how we use or share the personal information that we have collected about you.


PromoCapture will store your personal information for no longer than is necessary for the performance of our obligations or to achieve the purposes for which the information was collected, or as may be permitted under applicable law, unless we receive a request from you to delete your personal information sooner.


If you have any questions, concerns or requests regarding this privacy policy or your personal information that was collected by PromoCapture or its corporate affiliates, please contact us at:



PromoCapture, LLC
P.O. Box 4021
Chicago, Illinois, USA